Please note that we only deal with second passports for business clients. Unfortunately
we cannot assist with renewals, lost/stolen passports, change of details, existing cases
you may have already with the passport office or same day/emergency passports. We
would advise you to contact the HMPO directly by calling 0300 222 0000.
The Passport Application Form is the first requirement for any kind of British passport
application. The form is an A3-sized brown document with 10 sections that is issued by
His Majesty's Passport Office. The same form is used for all types of passport
applications; however the way it is completed differs. You will find guidance below on
how to successfully complete it.
Where to obtain it
The passport application form can be obtained from:
- Rapid British Passports UK: We can send the British passport application form to our
clients by post. Please click
here to request the passport application form.
- Some post offices; to locate a post office that has the form go to: http://www.postoffice.co.uk/branch-finder and select
"passport Check & Send" in the service drop down menu.
How to complete the application form
- The form must be completed in black ink.
- Writing must be in block capital letters.
- All written answers need to be within the white boxes on the form.
- Minor mistakes can be crossed out in black ink. Correction fluid is not permitted.
- If you make more than three mistakes on any line or do not provide a clear signature in
Section 9, you should complete a new application form.
Guidance per section
Section 1: What kind of passport is your application for?
- Put a cross in the box for "your first British passport".
- Everybody receives by default a 32-page passport. However, if you think you need a
48-page passport, put a cross in the right box.
Section 2: Who will the passport be for?
- Your full name needs to correspond with the names you have on your marriage,
nationality or birth certificate.
- For persons who have a middle name, just make sure to leave one box empty for a gap
in between your first and last names.
- You are only permitted 30 characters (including spaces) for your first and middle
names, and then another 30 characters for your surname. If you find that your names
won't fit in 30 characters or less, and then please write them how you wish for them
to appear on your passport. In Section 8 you need to write your full name so this
can be included in your passport on the observation page.
- Please give a full residential address from the United Kingdom. The Passport Office
could very well check that you do actually live at the address given. If they do
discover that you do not actually live there, your application could be delayed
unless you provide a suitable explanation of your circumstances in Section 8.
- Your passport will be returned to the address given by the Passport Office. To have
your passport delivered to a different address you will need to explain why and
provide that return address in Section 8 of the application form. For customers of
Rapid British Passports this does not apply as we collect all passports from the
Passport Office ourselves and post them back to you.
- To indicate gender, please cross the box to state whether you are male or female.
- The names of the town and country of your birth need to be given next. These details
must be same as what you have on your registration, birth or naturalisation
certificate, or they must be the same as what is stated on your previous British
- A telephone number from the UK should be given. International contact details are
rejected by the Passport Office. A text relay number can be written in Section 8 if
it does not fit in the boxes in this section.
- Use Section 8 for any details from this section that you did not have enough space
Section 3: Have you had or been included on a passport before?
- Cross the box "No" as this is your first passport application.
Section 4: Parents' details
- Please fill in your parents' details.
- If your mother and father were born after 31 December 1982, or were their places of
birth were abroad you must also provide details of your grandparent in Section 8 or
on a piece of paper given separately.
- Parents are defined as 'mother' and 'father' for nationality purposes, by law.
Achieving nationality by birth is not always possible through either parent's
national status. This includes parents who are both of the same sex. It is therefore
very necessary that the 'mother' and 'father' are entered in the right boxes. Others
taking on a parental role like step-parents who are not defined by the terms
'mother' or 'father' should not add their details to this section.
- For any information that you are unable to provide, please look to Section 8 or
write a letter addressed to the Passport Office that outlines all of the reasons why
you cannot provide that information.
Section 5: Your official certificate of registration or naturalisation
- Place a cross in the box labelled 'no' if the applicant has been British since
birth. If you have done this then you must not complete any more details in this
- If it is applicable to you, please fill out the section and hand over a copy of your
certificate of registration or naturalisation together with all the documents of
your passport application.
Section 6: Children aged 12-15
Section 7: Blank
Section 8: More information
Section 8 is used for:
- Completing a section that has not been fully completed due to a lack of space in a
- Supplying a short note explaining why you may not have provided sufficient
- Explaining why a signature could not be provided in either Section 6 or 9. If you
wish you may also attach a letter explaining, which could be provided by someone
such as a career, doctor, parent or social worker.
- Offering up any extra information or details you believe support your application.
Section 9: Declaration
- Ensure your signature does not touch the borders of the box.
Section 10: Countersignature
- This section needs to be completely filled out by the counter signatory.
How does one define a counter signatory? A counter signatory is someone who can
unhesitatingly confirm to the best of their knowledge your identity and that the
information and details of your personal life which you have provided to the Passport
Office are correct and true, along with verifying that the passport photo is of you.
This person, the counter signatory, must be a holder of a valid UK passport, live in the
United Kingdom, and have been a friend or acquaintance of the applicant for no less than
2 years, work in a professional capacity and must in no way be related to the applicant
(by birth or marriage), be in a personal or romantic relationship with the applicant or
be employed by the HM Passport Office. For even more information on who is allowed to be
your counter signatory, click on the following link here.
- A home or business address must be provided of the counter signatory, where they may
be reached. All contact details must also be given.
- One of the applicant's photos must be certified by the person providing the
countersignature to say that it is certainly a true likeness of 'applicant's name'
and then sign and date it.
- The counter signatory must ensure to write their initials next to any mistakes or
errors they may make in Section 10 of the application.
- The Passport Office run checks to ensure that the counter signatory is genuine and
they may request that you provide a brand new application form with a new counter
signatory if they find reasons not to be satisfied with the one you have already
- The signature of the counter signatory needs to remain within the borders of the box
on the form.
Please click here for more information
on the countersignature