The Passport Application Form is the first requirement for any kind of British passport application. The form is an A3-sized brown document with 10 sections that is issued by Her Majesty's Passport Office. The same form is used for all types of passport applications, however the way it is completed differs. You will find guidance below on how to successfully complete it.
Where to obtain it
The passport application form can be obtained from:
- Rapid British Passports UK: We can send the British passport application form to our clients by post. Please click here to request the passport application form.
- Some post offices; to locate a post office that has the form go to: http://www.postoffice.co.uk/branch-finder and select “passport Check & Send” in the service drop down menu.
How to complete the application form
- The form must be completed in black ink.
- Writing must be in block capital letters.
- All written answers need to be within the white boxes on the form.
- Minor mistakes can be crossed out in black ink. Correction fluid is not permitted.
- If you make more than three mistakes on any line or do not provide a clear signature in Section 9, complete a new application form.
Guidance per section
- You need to put a cross next to the ‘Replacement' box.
- You will automatically receive a 32-page passport. If you would rather have a 48-page passport then make sure you cross the right box.
- The name you provide should match one of the following certificates: birth, marriage or nationality.
- Leave one box blank between your first name and your surname if you have a middle name.
- You are only permitted to include 30 characters (including spaces) for your first and middles names, and 30 for your surname in the personal details section of the passport. If your name is too long to fit in these boxes, please write them in such a way that you want them to appear on your passport. In Section 8 you should then write your full name. This will later be added to the observation page in your passport.
- You are required to provide a full residential United Kingdom address, as the Passport Office are likely to check that you do indeed live at the address you have provided. If for any reason they find out that that is not your permanent residence, your application could be delayed. To avoid this please provide an explanation of your circumstances in Section 8.
- Your passport will be returned by the Passport Office to the address given. In the instance that you would like your passport delivered to a different address, you must give a reason and an address in Section 8 of the form.
- Mark whether you are male or female in the box.
- You are required to give the names of the town and country in which you were born. These details must should be the same as those stated on your birth, registration, or naturalisation certificate, or the details given on your previous British passport.
- A UK telephone number only is required in this section as international contact information will not be allowed. In Section 8 you may provide a text relay number, if you have one and it does not already fit into one of the boxes given.
- Please use Section 8 of the application form if you do not have enough room for any of your personal details.
- In this section you are required to provide all the details of the passport that was lost, stolen or damaged.
- Leave any sections blank if you are unsure of that information.
- An LS01 form must also be provided and this can be obtained from most UK post offices.
- You need to report your lost or stolen passport to your local police in order to receive your crime reference number. You will then put this number on your LS01 form.
- As the LS01 form is received the passport office will cancel that passport.
- Enter your parent's details as requested.
- In the instance that both of your parents were born after 31 December 1982 or were both born outside of the United Kingdom, you are required to provide your grandparent's details in Section 8 (or on a separate piece of paper).
- For nationality purposes parents are defined as ‘mother' and ‘father'. It is not guaranteed that nationality by birth can be achieved through either of the parent's national status. This rule also applies to parents of the same sex. Because of this rule, it is crucial that the ‘mother' and ‘father' are entered in the correct boxes on the form. Step-parents and any others who have taken on a parental role but who are not defined by ‘mother' or ‘father' should not fill in their personal details in Section 4.
- If for any reason there is information that you are not able to provide, please refer to Section 8 or instead put together a letter that is addressed to the passport office which states all of the reasons why you unable to provide it.
- If the applicant has been of British nationality since birth then please cross the ‘no' box. There are no other details that you need to fill in in Section 5.
- If it is applicable to you, complete the section and make a copy of your certificate of registration or naturalisation to provide alongside your passport application.
Section 8 is provided so you can:
- Fill out a section which you were not able to complete fully or properly because of a shortage of space
- Provide a note which explains why you do not have sufficient information for one part of the application form.
- Give a reason as to why a signature was not inserted in Sections 6 or 9. It is also possible for you to attach a letter of explanation from an appropriate person such as a career, doctor, parent or social worker.
- Include any extra information to support your application that you were unable to provide elsewhere on the form.
- In the instance that your passport has been stolen or you have lost it and you have already sent a completed LS01 form, it is important that you write here that the form has already been sent.
- In the instance that your passport has become damanged, explain in this section briefly how it was damaged.
- Please ensure your signature does not touch the borders of the box.
- Section 10 needs to be filled out by the counter signatory.
Who is the person who provides the countersignature? A counter signatory is a person who is able to confirm your identity and confirm to the best of their knowledge that all of the information provided is accurate, correct and true. They will also verify that that the photograph provided is of you. The person providing the countersignature must be a valid United Kingdom passport holder, have a residence in the UK and have been acquainted with the applicant for at least 2 years. They should hold a role in a professional capacity and be in no way related to you (by birth or marriage), be in a romantic or personal relationship with you or have employment with the HM Passport Office. For more details on who exactly qualifies to be your counter signatory, please click on the link here.
- The counter signatory is required to provide their full address and full contact details of where they can be reached whether this could be at home or work.
- The counter signatory must be able and willing to certify one of the applicant's passport photographs, and confirm that they certify it is a true likeness of ‘applicant's name' before signing and dating it.
- The counter signatory needs to write their initials next to any errors they have made in Section 10.
- The counter signatory will be checked by the Passport Office that they are genuine. If however they are not satisfied with the counter signatory that you have provided then they may require a new application form to be submitted.
- The signature of the counter signatory should not touch the edges of the box.
Please click here for more information on the countersignature